From first request to paid invoice. One platform for everything.
SourcingFlow follows a purchase order through the entire process: request, quote, order, delivery and invoice. Below you can see exactly how, with screens from the real software.
One purchasing desk for the whole team
Everyone submits requests through the same purchasing desk, with tabs and cards that show at a glance what’s outstanding, waiting for approval, or already converted into an order. Authorization follows your own rules, with or without a four-eyes principle.
Compare quotes without an email back-and-forth
Send one request for quotation to multiple suppliers at once. Responses come in centrally with a deadline and status per supplier, so you choose based on price and terms, not on who replied first.
Orders and catalogue under control
Purchase orders in progress
Every order shows its status, confirmed delivery date and any deviations. Nothing gets lost in an inbox anymore.
Catalogue with savings per line
Order from a shared catalogue with fixed agreements per item. Every line immediately shows what the negotiated saving delivers.
Add and manage suppliers without the hassle
New supplier? One form with the details you need, linked directly to contracts, items and performance. No more separate spreadsheets per supplier.
Suppliers simply work alongside you
Through their own portal, suppliers confirm orders, provide delivery dates and respond to requests for quotation, in their own language. You no longer have to chase everyone by phone.
Receiving and budget in view
Receiving and warehouse overview
What comes in is checked off against the order right away, including any quality reports. Stock and receiving stay in sync.
Budget per cost center
See per cost center what’s already been spent and what’s still outstanding, before the quarter ends, not after.
Spend and performance, always current
See committed spend, budget usage and supplier reliability the moment they change, straight from live purchase orders. No exports, no waiting for month-end.
Prove the value of every purchase
Purchasing advantage, in euros
Every order is compared against the budget price automatically, per article and per supplier. You see exactly what good buying — and good negotiating — is worth.
Supplier performance scorecards
On-time delivery, pushbacks and complaints per supplier, tracked automatically from every order. The numbers speak for themselves at your next renewal talk.
Price history you can actually check
Every price change is logged per article and per supplier, plotted against your budget price. Spot a deviation the moment it happens, not at the next invoice.
Every step of an order, on the record
Created, sent, acknowledged, changed, delivered: every purchase order keeps a timestamped history, including changes agreed by phone or email. Nothing gets lost, and it’s never one person’s word against another’s.
A purchasing policy that fits how you work
You set authorization rules, budget limits and approval flows yourself, with no IT project. SourcingFlow adapts to your process, not the other way around.
Would rather see it in action?
Book a demo and we’ll walk through the part of the process that matters most to you.